Location

Shanghai, China

Job Category

Administrative

Division

Intralox

Job Description (General Summary)

In this role you will be providing reception and ad-hoc office administration support to Shanghai Asia Pacific Headquarters, as well as some support to employees located in other Asia Pacific countries. 

Job Responsibilities and Requirements

Main tasks and responsibilities:

•Phone call, mail in and out(domestic and international);

•Keep meeting rooms in order and help with seasoning office decoration/regular canteen decoration refreshment;

•Customer/candidate welcome (lead to meeting room, serve drink);

•Phonebook update;

•Activities & Events support;

•Help with deliveries in and out (domestic and international) e.g. medical claim collection and sending;

•Travel arrangement (tickets, hotel etc. );

•Lunch orders, office fruit orders, restaurants reservations;

•China mobile contact;

•Access control

•Documents scanning;

•Ad hoc support for teams, departments and site-service function.

Your Profile:

• 1-2 years working experience in an administrative/support function, preferably with a multinational company;

• Native Mandarin Chinese and fair to good English, comfortable to communicate with non-Chinese speakers;

• Good Microsoft office skills (word, excel, PowerPoint);

• Service-minded, flexible, cheerful, willing to help others;

• Willing to do multiple tasks, flexible;

• Resourceful, self-motivated and self-managed.

The position is based in the Asia Pacific Headquarters (Shanghai Office) and reports into the China HR Operations Manager

EEO/Vet/Disability Notice

EOE/M/F/Vet/Disabled