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Intralox®

Project Assistant (Facilities)

Location:

Baltimore/Washington D.C.

Category

Facilities & Maintenance

Division

Intralox
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Intralox L.L.C., the world leader in conveyor equipment solutions utilizing modular plastic conveyor belts, has a position available for a Project Assistant – Facilities


Intralox is a division of Laitram, L.L.C., with an extensive portfolio of innovative products and services that improve lives and optimize business worldwide each day. Intralox’s conveyance solutions enhance food safety, power e-commerce, and solve challenges for industries from automotive to industrial manufacturing to consumer goods.


Together, our 3,000+ global employees are reliable problem solvers, continuously developing and directly delivering solutions that have driven our customers’ growth worldwide for more than 45 years. We consistently and sustainably work together to create long-term value by continuously improving products, services, and processes for our customers. Our award-winning customer service team provides comprehensive support and access to technical experts to deliver fast, reliable solutions. 


Intralox was founded upon the principle of doing the right thing, by treating customers, employees, and suppliers with honesty, fairness, and respect.  We aim as a company to practice these principles every day, which is why we have been consistently recognized for innovation and workplace excellence.


We listen objectively, think creatively, and deliver results.  To learn more about our company culture, philosophy, and benefits, please visit our company page.



Responsibilities:

  • The Project Assistant will provide high level administrative support to the Operations Manager and Repair and Operations Team, including assistance with sourcing, file, contract and database management, SharePoint site, company meetings and support services. This position requires a demonstrated ability to multi-task, prioritize accordingly, work under the pressure of deadlines, and successfully navigate a fast-paced environment in a professional manner.  This position reports to the Facilities Operations Manager.
  • Provides high level administrative support to the Facilities Team for assigned tasks, including, file and database management, company meetings, support services (janitorial, courier, meeting set ups, etc), creating more efficient filing systems, and improving data processes.
  • Provides pro-active communication & assists with prioritization of requests for the Team.
  • Updates documents, posts schedules, resolves issues, and serves as point of contact for courier and meeting requests.
  • Serves as primary contact for Administrative Support Teams for meeting room supplies. Manages stock levels for Support Services supplies.
  • Researches and tracks invoice payments through Oracle, Accounting repositories, and job files.
  • Researches options and orders materials for jobs or projects, as needed.
  • Coordinates travel arrangements, as needed, including airline tickets, hotel accommodations, local transportation, passports, visas, etc.
  • Schedules & attends meetings, records notes, and arranges teleconferences, as needed.
  • Submits and sees completion for ITS requests (hardware/software purchases, trouble tickets, etc.).
  • Serves as backup for all department purchasing, including invoice coding, Oracle requisitions and Purchase Orders.
  • Serves as back up to Facilities Team members, as needed. Completes other ad-hoc duties, as assigned.
  • Works overtime or weekends, as needed.

Position Requirements:

  • An Associate’s Degree or equivalent experience.
  • At least three (3) years of experience as an Administrative, Executive or Project Assistant.
  • Previous experience working with middle & upper level management while performing tasks in strict confidentiality, handling duties & information in a discrete, professional manner.
  • Previous experience working with campus security systems preferred.
  • Previous experience in a facilities, manufacturing, services, or construction environment preferred.
  • Demonstrated ability to multi-task, prioritize, and work under deadlines in a fast-paced environment.
  • Excellent written and verbal communication skills.

EOE/M/F/Vet/Disabled

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