Administrative Assistant
Intralox, LLC is currently seeking an Administrative Assistant for the Engineering and Product Development Teams in the Equipment platform. This individual will be primarily responsible for supporting the leadership team with a wide variety of administrative and planning tasks. This position will be based in our Baltimore, Maryland office.
This Administrative Assistant will be working with driven and talented people across multiple engineering teams. For a person to be successful in this role, they need to be proactive, highly motivated to learn new things and demonstrate a strong sense of ownership.
Intralox is a division of Laitram, L.L.C., with an extensive portfolio of innovative conveyance solutions and services that improve lives and optimize businesses worldwide.
Our global workforce of over 3,000 employees in 20+ countries consist of reliable problem solvers, continuously developing and directly delivering solutions that have driven our customers’ growth worldwide for more than 45 years.
Intralox was founded on the principle of doing the right thing, by treating customers, employees, and suppliers with honesty, fairness, and respect. We invest heavily in these values and aim to practice our business philosophy principles every day, which is why we have been consistently recognized for innovation and workplace excellence. We believe in the power of a good idea no matter where it comes from, using trust as the foundation to how we work, and that self-managed people are our greatest asset.
Responsibilities:
• Confidentially handles sensitive information
• Coordinate and support team meetings including agenda creation and meeting notes
• Help create and/or edit content such as PowerPoints and Word documents for meetings and department communications
• Coordinate training and learning events for developing employees
• Create quarterly updates and newsletters
• Primary owner of engineering department SharePoint site
• Support time sheet data entry for the department
• Order materials as needed
• Support team members when traveling frequently (creation of expense reports, approval of expense reports, other)
• Variety of other administrative tasks as needed
Skills needed to be successful:
• Self-driven and motivated- strong sense of ownership
• Strong computer skills- able to easily navigate MS Office Suite
• Currently skilled in or willing to learn new systems such as SmartSheet, SharePoint On-Line
• Outstanding communication skills-
• Report to multiple different stakeholder groups
• Ability to tailor communication (written and verbal) to audience
• Listens actively
• Seeks to understand
• Validate assumptions
• Creative problem solver- ability to remove obstacles and resolve issues for team members
• Adaptable- able to pivot quickly when new information is learned
Requirements:
• HS Diploma and minimum of 4 years administrative experience that includes content creation, or Associate's degree and minimum of 2 years administrative experience that includes content creation
• Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel).
• Inquisitive: Great at asking questions to get to clarity
• Must have excellent written and verbal communications skills.
• Must have a positive attitude, be highly motivated, and self-managed with minimal guidance.
• Strong interpersonal skills
• A self-managed individual who is a team player and open to new ideas to facilitate continuous improvement
Desired Qualifications:
• Bachelor's Degree
• Experience working in a manufacturing or technical environment
• Experience with Microsoft Teams and SharePoint
EOE/M/F/Vet/Disabled
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