Skip to content

Intralox®

Administrative Assistant – Manufacturing Engineering Group

Location:

New Orleans, LA

Category

Administrative

Division

Intralox
Apply now

Interested in working for a company that is global, successful, growing and innovative? All of these attributes and more can be found at INTRALOX, LLC, where we develop cutting edge technologies in an environment that encourages contribution and innovation.

Intralox is a leading provider of conveyance solutions worldwide in a variety of industrial applications. Our sustained growth and financial success are the result of diligent focus on continuous improvement, a core belief that self-managed people are our greatest asset, and a commitment to Ideas, Teamwork, and Effort.

The Manufacturing Engineering Group (MEG) is focused on developing tools, equipment, and automation for Intralox Manufacturing globally. MEG is looking for an energetic and skilled administrative assistant to join the team. We want someone who can bring organization and analytical skills combined with a customer service mindset to support the group’s ongoing success. Are you up for the challenge?


Administrative Responsibilities

  • Administer and maintain internal SharePoint sites, databases, electronic files, and file structures.
  • Take initiative to improve administrative tools and processes that improve team efficiency.
  • Provide administrative support to the MEG staff: coordinate meetings, agendas, and presentations; take meeting minutes when requested; enter sales orders and shipping requests; enter purchase orders for projects; and assist employees with general questions.
  • Verify accuracy of payroll timesheets to submit to Payroll using Kronos software.
  • Manage employee performance improvement plans and assist MEG Manager/MEG Supervisor with any changes.
  • Manage new employee onboarding process.
  • Other general administrative duties and ad hoc assignments, such as ordering office and break room supplies, mail distribution, petty cash, facility requests, and employee services (safety shoes, prescription safety glasses, uniforms, and tools).

Project Related Responsibilities

  • Open/Close projects with accounting, add/change status on active project list, and create project folders.
  • Work with project managers to keep the active project list in SharePoint current (dates, costs, status).
  • Maintain project cost spreadsheet.
  • Manage department budget tracking.

Requirements

  • High School diploma
  • Relevant administrative working experience
  • Advanced user of MS Excel, Word, and PowerPoint
  • Great organization, analytical, and time-management skills
  • High attention to detail with a high degree of accuracy
  • Ability to perform tasks in strict confidentiality and handle duties and information in a discrete and professional manner
  • Good communicative and interpersonal skills
  • Must be a team player and always willing to support team members
  • Reliable, dependable, motivated and self-managed
EOE/M/F/Vet/Disabled