Responsibilities

Administrative & Operational Support

·         Provide administrative support to managers and engineering team members.

·         Manage calendars, schedule meetings, coordinate availability, and reserve meeting spaces.

·         Assist with travel arrangements, itineraries, and related logistics.

·         Provide occasional reception support, including greeting and escorting interview candidates.

·         Support team productivity by handling administrative tasks and operational coordination.

Purchasing & Expense Administration

·         Process departmental purchasing requests and track incoming items.

·         Maintain inventory levels for frequently used office and team supplies.

·         Coordinate with vendors and ensure accurate and timely expense submissions.

·         Support budget awareness by managing supply purchases in a cost-effective manner.

Meeting & Event Coordination

·         Prepare meeting rooms to ensure they are clean, organized, and fully functional.

·         Coordinate catering orders, deliveries, and meeting setup.

·         Assist with department meetings, team events, and recognition activities.

Office & Facilities Coordination

·         Maintain organization and cleanliness of shared spaces including kitchens, meeting rooms, and supply areas.

·         Conduct regular office walkthroughs and submit facility maintenance requests when necessary.

·         Monitor office supply levels and replenish as needed.

Employee Support & Onboarding

·         Coordinate workspace setup and arrange IT and security access for new hires.

·         Support onboarding and offboarding processes, including equipment coordination.

·         Assist with tracking employee milestones such as birthdays and service anniversaries.

Requirements

·         High school diploma or equivalent required; associate or bachelor’s degree preferred.

·         2+ years of experience in an administrative, office coordination, or similar support role.

·         Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

·         Strong organizational and time-management skills with the ability to manage multiple priorities.

·         Excellent written and verbal communication skills.

·         Ability to handle confidential information with professionalism and discretion.

Preferred Requirements

·         Background in office management, hospitality, or customer-facing administrative roles.

·         Experience coordinating events, meetings, or travel logistics.

·         Familiarity with purchasing processes, expense reporting, or vendor coordination.