Executive Operations Coordinator - Jobs Intralox

Location

Baltimore/Washington D.C.

Job Category

Administrative

Division

Intralox

Job Description (General Summary)

Why This Role Exists

We are looking for a highly motivated professional who wants broad exposure to executive leadership and engineering/ manufacturing operations.

This role supports two executives and serves as a key connector within the Equipment Leadership Team. It begins with core executive support responsibilities but is intentionally designed to grow into something larger over time, based on the individual’s strengths and the organization’s needs.

If you are someone who wants to learn how an innovative manufacturing company operates, influence outcomes from behind the scenes, and grow into broader operational or leadership responsibilities - this role is built for that path.

Intralox is a division of Laitram, L.L.C., with an extensive portfolio of innovative conveyance solutions and services that improve lives and optimize businesses worldwide.  

Our global workforce of over 3,000 employees in 20+ countries consist of reliable problem solvers, continuously developing and directly delivering solutions that have driven our customers’ growth worldwide for more than 50 years.

Intralox was founded on the principle of doing the right thing, by treating customers, employees, and suppliers with honesty, fairness, and respect.  We invest heavily in these values and aim to practice our business philosophy principles every day, which is why we have been consistently recognized for innovation and workplace excellence. We believe in the power of a good idea no matter where it comes from, using trust as the foundation to how we work, and that self-managed people are our greatest asset.

We listen objectively, think creatively, and deliver results. To learn more about our company culture, philosophy, and benefits, please visit our company page.

Job Responsibilities and Requirements

What You’ll Do Initially

You will provide high-quality executive coordination and operational support, including:

Executive Support

Manage complex calendars for two executives
Coordinate domestic and international travel, including detailed itineraries
Prepare and submit expense reports
Anticipate scheduling conflicts and proactively manage priorities

Engineering Leadership Team Coordination

Attend Engineering Leadership Team meetings
Prepare agendas and meeting materials
Capture key decisions and action items
Drive follow-up and support leaders in achieving their commitments

Business & Operational Support

Support business plan tracking and updates
Assist engineering managers with presentation materials and slide preparation
Help organize departmental events and offsites
Prepare and run timecard checks and reporting
Purchase department supplies and manage miscellaneous operational needs

How This Role Will Grow

Over time, the right candidate will:

Anticipate executive and team needs without direction
Identify operational inefficiencies and recommend improvements
Take ownership of projects within engineering operations
Contribute to business planning processes

Who We’re Looking For

We are looking for someone who:

Is highly driven and intellectually curious
Wants exposure to executive leadership and engineering operations
Thinks ahead and anticipates needs
Is organized, detail-oriented, and reliable
Is comfortable holding others accountable for follow-up
Communicates clearly and confidently
Can manage multiple priorities without losing accuracy
Has strong Microsoft Office Skills
Demonstrates professionalism and discretion

Requirements

High School diploma or GED equivalent, some college preferred
Minimum of 5 years administrative or operational support experience
Excellent written and verbal communication skills
Experience with Microsoft Word, Excel, PowerPoint and Outlook
Must be a team player and have the ability to effectively communicate with individuals and groups at all organizational levels

Intralox’s benefit program is a major part of an employee’s total compensation from the company. Hired applicants may be eligible for benefits including health, dental, vision, and disability insurance, paid time off, 401K, flexible spending account, life and AD&D insurance, long term care, tuition reimbursement, and additional voluntary benefits.

The salary range provided is a good faith estimate representative of all experience levels. Intralox considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training and key skills. Therefore, we encourage all qualified applicants to apply regardless of their salary expectations.

The position is eligible for one of the following: commissions, discretionary incentives, or production incentives according to the terms of those plans

Salary Range $40,200 to $84,500

EEO/Vet/Disability Notice

EOE/M/F/Vet/Disabled

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